1. Your personal data — what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the personal data alone or in conjunction with any other personal data. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR”) and other local legislation relating to personal data and rights such as the Human Rights Act.

2. Festival information

This Privacy Policy is provided to you by Mitcheldean Festival Steering Group which is the data controller for your data.

Who are the data controllers?

Mitcheldean Festival Steering Group works closely with the Concerts Sub-group, who collect and hold personal data of Festival performers and potential performers in order to carry out their functions, and also operate under this policy.

What personal data is collected?

• Names, titles, and aliases;
• Contact details such as telephone numbers, addresses, and email addresses;
• Details of performing act including band name, band members, musical genre, musical instruments and technical requirements

The Festival will comply with data protection law. This says that the personal data we hold about you must be:

1. Used lawfully, fairly and in a transparent way.
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3. Relevant to the purposes we have told you about and limited only to those purposes.
4. Accurate and kept up to date.
5. Kept only as long as necessary for the purposes we have told you about.
6. Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

• To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);
• To maintain our own accounts and records;
• To send you communications which you have requested and that may be of interest to you, principally about opportunities to perform at the Festival.
• To process any relevant financial transactions

Our processing may also include the use of recording systems to capture Festival performances.

What is the legal basis for processing your personal data?

Most of your personal data is processed in connection with your declared interest in performing at the annual Mitcheldean Festival. We will always take into account your interests and rights. This Privacy Policy sets out your rights and the Festival’s obligations to you in detail.

We may also process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with an agreement to include a recorded musical track in a Festival CD.

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

The Festival will implement appropriate security measures to protect your personal data. This section of the Privacy Policy provides information about the third parties with whom the council will share your personal data. These third parties also have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

Our agents, suppliers and contractors. For example, we may ask a printer to publish or distribute a Festival programme on our behalf, that includes information about your band including a photograph.

How long do we keep your personal data?

We will keep records for as long as you may be interested in performing at the Festival each year. This means that we will delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

1. The right to access personal data we hold on you
2. The right to correct and update the personal data we hold on you
3. The right to have your personal data erased
4. The right to object to processing of your personal data or to restrict it to certain purposes only
5. The right to data portability
6. The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained
7. The right to lodge a complaint with the Information Commissioner’s Office.

When exercising any of the rights listed above, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

You can contact the Information Commissioners Office on 0303 123 1113, via email or at:

The Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire
SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example as part of a musical extract) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a Privacy Notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this policy

We keep this Privacy Policy under regular review and we will place any updates on this web page. This Policy was last updated in April 2019.

Contact Details

Please contact us if you have any questions about this Privacy Policy or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller
Mitcheldean Festival
17 High Street
Mitcheldean
Gloucestershire
GL17 0AT

• Email: mfsteering@btinternet.com